What this covers
This policy covers the Clan Fortify website and Discord bot during Early Access testing and partner testing.
Information we handle
Depending on how you and your clan use Clan Fortify, we handle:
- Discord Identifiers: Discord user IDs, server (guild) IDs, channel IDs, role mapping IDs, and command interaction metadata.
- Clash of Clans Data: Public player tags, clan tags, Town Hall levels, war and CWL roster data, opponent information, and defensive battle results retrieved via official game APIs. Past CWL results come from the public ClashKing API.
- Base Operations & Packs: Base layout links, base screenshots, PDF base pack uploads, candidate parsing metadata, custom tags, and defensive notes provided by your clan.
- Access & Capacity Data: Active access entitlements, partner access status, connected clan counts, base storage totals, and monthly PDF import usage.
- Operational Telemetry: Product event counts such as completed setup, roster sync, base-library, scouting, assignment, confirmation, reminder, and workflow actions, plus DM dispatch and delivery status. External support-link clicks are not recorded.
Why we use it
We use this information strictly to:
- Deliver defensive workflows, automated base assignments, roster tracking, and opponent intelligence.
- Parse and organize imported PDF base packs into your private family base library.
- Enforce Early Access capacity limits, manage partner access, and provide access-status reporting.
- Identify workflow friction, diagnose DM delivery issues, investigate faults, and secure the service.
- Respond to support requests via our official Discord Support Server.
We do not sell personal information or clan data to third parties.
When we share it
Information is accessible only to authorized members within your Discord server, clan, or family based on configured role permissions. We utilize trusted infrastructure providers (such as Cloudflare) to host our website and bot services. We may disclose information if required by law or to protect user safety and service security.
Data retention and security
We retain data for as long as necessary to provide service functionality, maintain clan records, evaluate bot performance, and comply with legal obligations. PDF source files are temporary and are queued for deletion after an import is successfully reviewed and committed. Rejected candidate images are removed when they are no longer referenced, failed import sources normally expire after 7 days, and abandoned review assets normally expire after 14 days. A 30-day temporary-object lifecycle rule provides an additional cleanup safety net. Approved base screenshots remain in the family's private library until removed through the service's normal base-management lifecycle.
Battle logs saved while scouting are deleted after 90 days.
Import metadata, audit history, content digests, and usage records may be retained after the source PDF is deleted to provide history, prevent duplicate processing, enforce allowances, and protect the service from abuse. Existing clan records and approved base libraries remain safe if an access limit is reached. Private media is stored in private object storage and review images are presented through expiring signed links. We implement technical and organizational safeguards, though no online service can guarantee absolute security.
Third-party services & disclaimers
Clan Fortify integrates with third-party platforms including Discord and Supercell’s Clash of Clans. Clan Fortify is not affiliated with, endorsed, sponsored, or specifically approved by Supercell, and Supercell is not responsible for its operation.
Your choices
You may request access to, correction of, or deletion of personal data by joining our Support Server on Discord. Discord server administrators can also deactivate connected clans or remove Clan Fortify from their server at any time.
Updates
We may update this privacy policy as features evolve. The current version will always be published here with the updated revision date.
This Early Access Privacy Policy covers current test builds, partner testing, and operational telemetry in Clan Fortify.